Conference & Events Coordinator | GMHBA Stadium

Venue: GMHBA Stadium

Location: South Geelong, VIC

Be part of the action behind some of Geelong’s biggest events!

We are currently seeking a passionate and organised Conference & Events Coordinator to join our team at GMHBA Stadium.

About the Role

As a Conference and Events Coordinator, you will play a pivotal role in planning, coordinating and executing accurate event order details for a wide range of conferences, events, and corporate functions at GMHBA Stadium, ensuring a seamless and exceptional experience for all guests. You will coordinate and manage event logistics from start to finish, working closely with clients, vendors, and internal teams to deliver successful events. Your attention to detail, exceptional organisational skills, and ability to multitask in a fast-paced environment will be key to your success in this role.

This is a fast-paced and exciting role suited to someone who thrives under pressure, enjoys building relationships, and has a genuine passion for hospitality and events.

Key Responsibilities

Specific

• Coordinate and produce accurate event orders for GMHBA Corporate events, Geelong Cats Events and Key Stakeholder events
• Assist in coordinating and producing event orders for the corporate hospitality spaces for AFL game days at GMHBA Stadium.
• Adhere to pricing guidelines while suggesting improvements and taking initiative to enhance service.

• Conduct post-event debriefs with clients and teams, gathering feedback to assess success and identify areas for improvement.
• Manage and track event costs, and negotiate with vendors to maintain quality service within financial parameters

• Assist in developing customer relationships to drive return business and provide accurate financial reporting for events, not limited to assisting managing progress payments and invoices for events through Momentus Elite (Ungerboeck)
• Collaborate with the hospitality operations team to ensure high service standards are met.
• Handle general admin duties, including wayfinding and signage
• Future leading and support for Conference & Events administration 
• Support food and beverage operations on AFL match days and within the conference and events department.

About You

You are an enthusiastic, detail-oriented, and proactive individual with a passion for event management. You have excellent communication and organisational skills, and you thrive under pressure while managing multiple projects simultaneously. Your ability to anticipate client needs, resolve challenges swiftly, and ensure flawless event execution will help build strong client relationships and ensure ongoing business success. You have a customer-centric approach and are committed to delivering outstanding events that exceed client expectations.

Skills & Experience include:

• Minimum 2 years’ experience in events, hospitality or a related industry
• A qualification in Event Management, Hospitality or Business Administration (desirable)
• Strong communication and interpersonal skills
• Excellent time management and organisational abilities
• A customer-first mindset and problem-solving attitude
• Ability to work effectively under pressure and within tight deadlines
• RSA certification

Why Join Us?

This is your opportunity to work behind the scenes at one of Victoria’s premier stadiums, delivering exciting events in a high-energy environment while growing your career within a leading hospitality and entertainment group.