Catering Event Coordinator | Adelaide Showground

Location: Wayville, SA

Venue: Adelaide Showground

Engagement: Full-Time

About the Role

An exciting opportunity available for an experienced and highly organised Catering Event Coordinator to join the team at Adelaide Showground. Reporting to the Venue Catering Manager, this role is responsible for the end-to-end coordination and execution of catering functions and events, ensuring exceptional client experiences and smooth operational delivery.

This position is primarily office based with a strong focus on planning, client consultation, sales, administration and event coordination, then responsible for overseeing on-site event execution.

Key responsibilities include;

• Build strong client relationships through consultation, sales and ongoing liaison.
• Contribute ideas and initiatives to improve operational efficiency, client experience and event growth.
• Coordinate and manage all aspects of corporate catering functions and events from enquiry through to completion.
• Execute events on-site, ensuring high service standards are maintained.
• Lead, mentor and manage event staff.
• Work closely with Staffing Department in rostering, labour allocations requirements.
• Oversee event logistics, staffing and operational planning.
• Prepare event proposals, quotes, run sheets and event documentation.
• Prepare post-event reporting, labour summaries and client feedback reviews.
• Provide administration oversight, including event reporting and documentation.
• Support accounts processes including client invoicing and financial reconciliation.
• Work collaboratively with internal departments to ensure seamless event delivery.

About You

To succeed in this role, you will bring strong event coordination experience within hospitality, catering or corporate functions, along with excellent communication and organisational skills.

You will also have:

• Minimum 3 years’ experience in events, hospitality or catering coordination.
• Proven experience managing premium and high-volume functions and events.
• Strong client relationship management and sales capability.
• Experience with event planning, staffing coordination and on-site execution.
• Financial administration experience including invoicing and adhering to budgets.
• Excellent time management and attention to detail.
• Strong leadership skills with the ability to motivate and manage teams.
• Confidence working in a fast-paced, customer-focused environment.
• Intermediate MS Office skills and the ability to learn internal systems quickly.
• Flexibility to work evenings, weekends and public holidays as required by event schedules.

Why Join Us?

• Work within one of South Australia’s premier events and entertainment venues.
• Be part of a dynamic and supportive hospitality team.
• Opportunity to contribute to high-profile corporate and catering events.
• Diverse role combining planning, operations, client service and leadership.

How to Apply

If you are passionate about hospitality, corporate events and delivering exceptional customer experiences, we would love to hear from you. Apply now and become apart of the O’Brien Group Team at Adelaide Showground!