Payroll & Onboarding Coordinator | O’Brien Group Australia

Venue: Head Office

Location: North Melbourne, VIC

Engagement: Open to part-time or full-time arrangements

About the Role

The Payroll & Onboarding Coordinator supports O’Brien Group Australia’s venue operations by assisting with employee onboarding administration and payroll coordination. Reporting to the General Manager (People & Culture), this role works closely with the Senior Payroll Officer to ensure employee records, onboarding documentation, and payroll information are accurate and maintained within our Employee Management System (EMS).

This role is ideal for a recent university graduate looking to build a career in People & Culture, Payroll, or HR within a fast-paced and people-focused organisation.

Key responsibilities include:

• Supporting onboarding administration and ensuring employee documentation is completed correctly
• Creating, updating, and approving employee profiles within the Employee Management System (EMS)
• Assisting with roster and time & attendance checks to ensure hours align with approvals prior to payroll processing
• Maintaining accurate employee records and ensuring system data integrity
• Supporting the Senior Payroll Officer with payroll inbox management and responding to basic payroll queries
• Identifying discrepancies in timesheets or employee information and following up with relevant teams
• Assisting with general People & Culture administration and record management

About You

You are a highly organised and detail-oriented administrator who enjoys working in a fast-paced environment. You are confident communicating via email and phone, comfortable working with systems and data, and take pride in ensuring processes run smoothly behind the scenes.

This role is ideal for someone looking to start or develop their career in payroll, HR, or People & Culture.

Skills & Experience include:

• Recently completed (or currently completing) a qualification in Human Resources, Business, Accounting, Payroll, or a related discipline
• Strong computer literacy and confidence working across multiple systems
• Intermediate Microsoft Office skills, particularly Outlook, Excel, and Word
• Strong attention to detail and ability to manage employee data accurately
• Strong written communication skills and ability to manage email-based queries professionally
• Previous experience in administration, payroll support, HR coordination, or customer service (desirable)
• Exposure to payroll, rostering, or time and attendance systems (desirable)

How to Apply?

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